CHECK IN
Upon entering BIMA for either of the Friday or Saturday night auctions, you will receive a bid number for bidding on Silent and Live Auction items. Bid numbers are
assigned per household.
SILENT AUCTIONS
The minimum bid and prescribed raise for each item is written on the bid sheet by the item. To be valid, bids must comply with these amounts and be legible. To
place a bid, write your bid number next to the amount on the bid sheet. Doing so constitutes a legal contract to purchase that Silent Auction item at the price you stated
if your bid is the winning bid. The last (highest) valid bid entered at the moment the section closes will be the winning bid. A bid may not be crossed out once entered
on the form. A Maximum Guaranteed Bid is stated on each bid sheet. By placing your bid number in this box, the bidding closes, the item is yours and will be available
(see Pick Up instructions). The Auction Committee reserves the right to withdraw any item at any time without notice before the actual sale. In the event of a dispute, the Executive Director (representing the Auction Committee) shall act as final authority in determining the winning bid.
LIVE AUCTION
When bidding, please hold up your bid number toward the auctioneer. The Live Auction will continue until all items are sold. If a group is bidding on one item, please
designate one person to place your combined bid. Auction items will be awarded to one purchaser only. A bid acknowledged by the auctioneer is a legal contract to
purchase the item.
CONFIDENTIAL ABSENTEE BIDDING
All Saturday ticket holders are eligible to place absentee bids on auction items. Eligible absentee bids must be placed using the Absentee Bid Form available on Friday
or upon request. Absentee bids for the Silent Auction items will be placed 20 minutes after the doors open for Silent Auctions. Bids are kept and placed by a small
(confidential) team. Bidder will be notified within 24 hours if their bid wins the item(s). Live Auction absentee bids can be placed by a dedicated BIMA staff person or
volunteer who will bid in increments (up to your max amount) as requested by the auctioneer only following another legitimate bid from an auction attendee. Absentee bids are kept confidential. Contact Peter Raffa at peter@biartmuseum.org, or 206.641.1747 (cell) for questions.
PAYMENT
All items must be paid for by the end of the evening unless other arrangements have been made at or prior to check in. For your convenience, we provide an Express Pay option so that you may pre-register your credit card. We gladly accept Cash, Check, MasterCard, American Express, and VISA. By providing your credit card information, you are giving BIMA permission to charge that credit card for all purchases and donations made during the BIMA Bash! (unless other arrangements have been made) and agree to pay the credit card issuer pursuant to their terms. To arrange payment via an IRA or Donor Advised Fund, please contact Eden Hall at 206.451.4016 or eden@biartmuseum.org.
PICK UP
During the Event:
Once you have paid for your items at Check Out, you will be issued a receipt to pick up tangible items at the Frank Buxton Auditorium. If your purchases are eligible for delivery, please indicate this at Check Out (see After the Event below). Friday: items will be available for pick up approximately 30 minutes after the auction section has closed. We appreciate your patience while we carefully pack and collect your items. Saturday: items will be available for pick up after the live auction has ended.
Certificates will be available at Check Out.
After the Event:
If you are unable to take your items home the night of the event please advise the Check Out team. The Museum will be open Sunday and Monday from 10am to 5pm for pick up in the Frank Buxton Auditorium. After Monday, contact Maja Lezo-McFarlane at maja@biartmuseum.org.
Delivery is available for guests who have purchased large, fragile or a bulk amount of items.
TERMS OF SALE
Unless otherwise noted, all certificates for goods and services must be used within one year of the auction date. All items and services are subject to the terms and
conditions specified by the donors. Potential bidders may request assistance to inspect auction items during the events. BIMA will have dedicated auction representatives for this purpose. All sales are final. There will be no exchanges or refunds. Bainbridge Island Museum of Art (BIMA) does not make any expressed or implied warranties or guarantees on auction items regarding quality or value of items. BIMA attempts to describe and catalog all items correctly, but all items are offered and sold “AS IS ̋ and “WITH ALL FAULTS. ̋ BIMA neither warrants nor represents, and in no event shall be responsible for the correctness of descriptions,
genuineness, authorship, provenance or condition of the items. No statement made in this catalog or made orally at the auction or elsewhere shall be deemed such a warranty for tax purposes or market value. Items have not been appraised unless otherwise noted. Reservations for trips and vacation accommodations must be mutually arranged with the donor unless otherwise noted. No refunds will be allowed on travel packages for canceled tickets and/or accommodations. The buyer waives any claim for liability against BlMA, its elected and appointed officials, members and employees, sponsors, volunteers connected with the auction, and/or the donor of the item. Neither BIMA nor the donor is responsible for any personal injuries or damage that may result from the use of the property or services.
TAX INFORMATION
This catalog lists the fair market value of each item. Please check with your tax advisor for charitable contributions. BIMA will mail you an acknowledgement letter for your records.
